Administrative Assistant – Northern California
Position Type: Part-Time, Non-exempt
Schedule: 20 hours/week
Rate: $25.00-$28.00 per hour
Location: Sacramento (In-Person)
Admin Assistant Application
About California Native Vote Project (CNVP)
Founded in 2016, the California Native Vote Project (CNVP) is a Native-led, statewide organization advancing justice and self-determination for Native American communities across California. Through year-round organizing, nonpartisan civic engagement, leadership development, policy advocacy and research, CNVP builds multigenerational political power across tribal and urban Native communities. By strengthening the Native organizing ecosystem and preparing emerging leaders and Native youth to shape policy and public decision-making, CNVP ensures Native voices are not only heard, but are driving change across civic, health, and governance systems. Learn more at www.canativevote.org.
Position Overview
The Admin Assistant is a part-time position that provides vital administrative and clerical support to the Northern California Director. This role supports the day-to-day operational needs of the Northern California Director, including scheduling, expense tracking, vendor coordination, and administrative logistics.
The Admin Assistant will also support the Northern California Team, with vendor engagement, event coordination, meeting scheduling, general office support, and other duties as assigned.
The ideal candidate is highly organized, detail-oriented, technologically proficient, and capable of managing multiple administrative tasks while working both independently and collaboratively.
Key Responsibilities
Northern California Director Support
- Manage and coordinate the Northern California Director’s scheduling needs and administrative requests
- Assist with planning logistics related to meetings, travel, and events
- Track and submit receipts for reimbursements and expense reporting
- Reconcile the Northern California Director’s American Express expenses and maintain accurate documentation
- Support contract routing and vendor documentation as needed
- Maintain organized digital files and records
Administrative & Operational Support
- Assist with vendor engagement and coordination
- Support logistics for in-person meetings and events
- Send meeting reminders and assist with meeting preparation
- Provide general office administrative support as needed
- Support administrative coordination across departments when requested
- Work closely with the Northern California Team to support operational needs
- Assist with tracking administrative requests and ensuring follow-through
- Help maintain organized workflows and documentation systems
Qualifications
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Ability to manage multiple tasks and priorities in a fast-paced environment
- Proficiency in common office technology (Google Workspace, spreadsheets, email platforms, document management systems)
- Ability to work independently and maintain confidentiality with sensitive information
- Experience with expense reconciliation, scheduling, or administrative support preferred
- Experience working in nonprofit, advocacy, or community-based organizations is a plus
Skills & Competencies
- Strong attention to detail
- Professional communication and interpersonal skills
- Ability to anticipate needs and support executive-level operations
- Comfort working with technology and administrative systems
- Ability to maintain professionalism, discretion, and confidentiality
Work Environment and Physical Requirements
This is a Sacramento-based position that includes office work, remote work, community outreach, and regional travel. The employee must be able to work on a computer for extended periods, attend indoor and outdoor community events, stand and walk for extended periods, and occasionally lift materials weighing up to 20 pounds.
Work Environment: This position is on-site. Occasional meeting attendance and retreat attendance are required.
Ready to join the team? Apply today.
CNVP is a project of Community Partners®. Community Partners® is an equal opportunity employer committed to a diverse and inclusive workforce. In addition, the organization will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.